Microsoft To-Do introduces List Sharing

Microsoft To-Do is finally starting to come to life with new features thanks to List Sharing and the recently added Steps feature.

Users are now able share to-do lists with other users, the first time the app has a collaboration feature. And it's a feature that was sorely lacking from To-Do, yet present in its predecessor Wunderlist. 

If you're unfamiliar with Microsoft To-Do, it is a simple checklist app. We recommend it for business users who want to keep their work and personal checklists separate. Microsoft To-Do is available with an Office 365 subscription or a personal Microsoft account. 

How List Sharing works
List Sharing in Microsoft To-Do on an iPhone.

List sharing is simple. Open Microsoft To-Do > open a list > tap the icon in the top right that looks like a person with a + (see right). 

You can then send an invitation to others to join the list. 

The invitation is a link, so it can be shared with other users in your organisation via email, text, etc. 

Unfortunately, List Sharing does have limitations.

Lists can only be shared to users within your organisation. If you're using a personal Microsoft account, lists can only be shared with other personal accounts. 

It also appears that the default 'To-Do' list cannot be shared; only user-added lists can be shared.

Finally, by clicking the sharing icon in future, there is an option to limit the list to existing users or to stop sharing the list completely

List Sharing is available with an update rolling out to devices this week. 


Steps is a feature designed to break up larger tasks into more manageable pieces. Introduced back in March, Steps is an option on ever task.

To add steps, click on a task > below the task name will be '+ Add step', each step will be a sort of sub-task. Step progress can be tracked similarly to normal tasks. 

Microsoft To-Do is available in the Microsoft Store on Windows, on the web, iOS App Store and the Google Play Store.

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