Seven password dos and don'ts

Passwords can often feel like an annoyance but if handle them intelligently, they can build a sense of assurance. 

We recommend you start out by following our guide for creating a new password along with the advice below. 

1. Don't rely on a complex but short password

It used to be conventional wisdom to modify you existing password by replacing text characters with a few random characters. No more. Instead, keep using a few random characters but prioritise length. 

2. Do use a passphrase

12 to 16 characters, with a couple of symbols and numbers thrown in. Be creative and try make a nonsensical phrase that no one has ever heard of before. And don't use a password less than 9 characters in length. 

3. Don't write down passwords

You won't know who will have had access to them or where they may end up. And ultimately you won't feel secure until they're changed to something you haven't written down. 

Do not write your passwords on a sticky note attached to your computer monitor.

4. Don't store passwords in a file on your computer

Plain text or excel spreadsheet - don't use them. They're not secure, you won't know if they're copied to a different device or emailed to anyone, and you'll be in trouble if they're lost or corrupted. Use a password manager.

5. Do use a password manager

Password managers make life easier. You'll wish you started using one earlier. Our guide for starting out is available here

6. Don't share your passwords via email or text message

Once you send a password outside a manager or a login screen, it's difficult to know where it may end up. If you must share a password, use an encrypted channel (but these can be difficult to determine). 

In any case, if you've shared a password, it's a good idea to reset it once the other person is finished using it. 

7. Do use a shared password platform

In a business (or even family environment), sharing passwords securely can present a problem. Password managers and access management solutions can allow groups of people to share and use passwords securely every day. 

If you're searching for a suitable password management solution for your organisation, we recommend speaking with your Sentrian Client Services Manager. They will work with you to determine the best options available. 

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